February 10, 2006

Requests for security access goes electronic

To better serve the MGH and Partners community, MGH Police, Security and Outside Services is shifting from paper forms to electronic submissions for all employees who wish to have their photo ID badges programmed for access to secure/restricted areas.

The new paperless system will use a request-for-access form obtained on the Police and Security website located at www.mghpolice.com. Authorized access granters, who have been selected in advance to represent their departments, can visit this website to select the form and follow the step-by-step instructions. Granters then can e-mail the requests for the appropriate areas to mghphotoIDcampussatellites@partners.org for off-site locations, or to MGHphotoIDmaincampus@partners.org for on-campus locations. Once the programming has been completed, the requester will receive an e-mail confirming access.

In addition, new employees now can receive pre-programmed access when they first receive their photo ID. Managers of new employees will receive an e-mail from Human Resources with instructions and a link to the online request form. Requests must be submitted by 4 pm on the Thursday before new employee orientation to be held the following Monday.

If access is required at both the main campus and at CNY or other off-site locations, the request should be sent to the predominant request location. For example, if a researcher is based at CNY but also works at the Simches Research Center, the predominant access would be at CNY, and the form should be submitted to mghphotoIDcampussatellites@partners.org.

For more information, call (617) 724-9339 for access on Main Campus or (617) 724-3031 for CNY and other off-site locations.